TECHNICAL METHODOLOGY OF OUTSOURCING OF BOOKKEEPING
There are several options available to you in the way we work with you for providing outsourced bookkeeping services. You could choose the one that suits you the best. We can briefly classify these options of Methodology into three major types:
- Server Based
- Remote Desktop Access Based
- Online Software Based
The details of these options are explained as under:-
1. SERVER BASED
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You (The Client in US/Australia/Europe) Send us (Indian Bookkeeper) the source Documents |
We (Indian Bookkeeper) Process Source Documents. |
We (Indian Bookkeeper) give you updated Books. |
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The Source Documents or Raw Data such as Bank Statements, Expenses, Check Stubs etc. will be scanned by you & upload to our secure ftp server. |
We, at our end, will process source documents and update your books same night. We ask you to provide us copy of your books (backup file of your software). We shall work on the software specified by you such as QuickBooks, MYOB, Peachtree, XPA (Xcede Professional Accounting, Solution 6, Sage, Microsoft Great Plains, Quicken, Oracle Financials 11i etc. |
We put the updated books on our secure ftp server. You come to office the next morning and download the updated books from our server to your computer |
2. REMOTE DESKTOP ACCESS BASED
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You (The Client in US/Australia/Europe) Send us (Indian Bookkeeper) the source Documents |
We (Indian Bookkeeper) connect to your Computer (In US/Australia/Europe) via internet security. |
We (Indian Bookkeeper) Update the books and logout. |
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The Source Documents or Raw Data such as Bank Statements, Expenses, and Check Stubs etc. will be scanned by you & upload to our secure ftp server. |
We (Indian Bookkeeper), at our end, connect to your computer using a remote desktop access service provided by you or like services such as logmein.com, gotomypc.com or Secure VPN from India |
You come to the office next morning and find the books updated on your computer. |
3. ONLINE SOFTWARE BASED
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You (The Client in US/Australia/Europe) Send us (Indian Bookkeeper) the source Documents. |
We (Indian Bookkeeper) Use the online Accounting Software. |
We (Indian Bookkeeper) update the Books and logout. |
| The source documents or raw data such as Bank Statements, Expenses, Check Stub etc. will be scanned by you & upload to our secure ftp server. |
We (Indian Bookkeeper), login to Online Accounting Software (e.g. quickbooksonline.com) and update the books. |
You login to the online accounting software via internet whenever you need – 24 x 7 and see the updated books. |
COMPARISON BETWEEN DIFFERENT OPTIONS
We support the widest range of process options available for outsourced bookkeeping to suit your convenience. This includes Server Based, Remote Access Based and Online Options. In the following table, we show the comparison for you to decide which option is most suitable to you.
Outsourcing Bookkeeping - Process Options ComparisonWe support THE widest range of process options available for outsourced bookkeeping to suit your convenience. Outsource bookkeeping process options include Remote Access Based, Hosted Software Based, Server Based and Online Options.
| OUTSOURCED BOOKKEEPING SERVICE - PROCESS OPTIONS | ||||
| Feature | FTP Server | Remote Login | Hosted Software | Online Software |
| Data Location | Our Data Center | Your Computer | Managed Server | Accounting Software Provider |
| Data Security | Secure 128-bit Encryption |
Secure 128-bit Encryption |
Secure 128-bit Encryption |
Secure 128-bit Encryption |
| Data Access by You |
Download Data File from Server | On your own computer | Connect to Server over Internet | Data cannot be Downloaded - View Online |
| Data Access by Us |
Login to FTP Server | By Logging in to your PC |
Login to Server |
Login to Accounting Software Provider |
| Software Functionality Available | Full | Full | Full | Limited |
| Hardware Required | Computer, Scanner/Fax |
Computer, Scanner/Fax |
Scanner/Fax |
Scanner/Fax |
| Ease of Use | Medium | High | Medium | Medium |
| Data Backup | Automatic | Manual | Automatic | Automatic |
| Min. Transactions Per Hour |
35 | 30 | 30 | 25 |
| Approx. Platform Cost per month |
NIL | $0-$30 | $30-$40 | $20-$40 |
| Ideal For | Low Volume Accounting | Anyone with Computer + Software |
Mobile Users | Mobile Users |
| Supported by Us |
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